PhotoHeros Model Shoot

✶ PhotoHeros 2022 ✶

Wednesday, Aug. 24th, 2022 ✶ 10AM - 7PM ✶ Camp Ramblewood, Darlington MD

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Camp Ramblewood requirement - As far as COVID is concerned, although we will be enforcing the COVID rules we will NOT be making them, your guess is as good as ours, please expect the unexpected & be prepared to handle change. Last year COVID vaccination was required, & most likely it will be required this year as well.

Thank you for your understanding. Last updated February 22nd, 2022
Condensed Rules: 
Play nice, respect one another (see details below).

PhotoHeros Rules:
This is an 18+ event. You MUST be at least 18 years old and able to prove it. You MUST have government-issued photo I.D. (usually a driver’s license or passport) to enter the grounds. If you are younger than 18 years old, you may NOT enter the grounds, but we look forward to your joining us when you reach 18.
Nearly everyone hates rules. We would like to have fewer rules. We want to leave Ramblewood knowing that we will be welcomed back for future events. The event rules are posted here to outline our expectations for attendees.
Eventbrite & Credit Card fees (if any) are extra, they are shown on the ticketing page, and have been added to the totals shown.
We want to keep things open and transparent, so we’re all on the same page when we arrive at the event. We figure once you’re there, the less time you have to spend reading the rules, the more time you can be both in front and behind the lens having fun.

Price Cap
PhotoHeros has a Limited modeling price range. Models may NOT charge more than one dollar per minute (examples, $20 for 20 min., $30 for 30 min., $50 for 50 min, and so on. Lower prices are allowed, TFP (Time for pictures) is allowed. and encouraged!

Alcoholic beverage is NOT welcome. That means NO, beer, hard cider, wine, liquor, whisk(e)y, or distilled spirits.

Smoking is only allowed outside. You may NOT smoke inside the buildings.

Illegal drug use is not permitted. PhotoHeros does not allow, support, or condone the use of any illegal substances at the event. As an organization, we renounce any and all use of illegal controlled substances and comply in entirety with the code of law on said matters. 

Public and Private Officials and the Media
Law enforcement officers, investigators, journalists and other members of the media are welcome to attend for their own personal pleasure only.
However, they are not permitted to enter for official, or government business, or other purposes, unless they have presented valid court orders.  The Media may NOT report our activities without our specific, written permission
Ramblewood is private property, we have an assumption of privacy, which we INSIST that you observe.

You agree to sign a waiver at registration releasing PhotoHeros, the organizers, & Ramblewood from liability and indemnifying and holding harmless PhotoHeros, the organizers, & Camp Ramblewood.

Dogs, etc.
Dogs and other pets are NOT allowed*. If you show up with a dog, you will not be admitted into the event. You will NOT receive a refund. *Service animals required by law are exempted. Make sure you have met ALL of the requirements.

Photographers, please take note of and carefully observe the following.
You may ONLY photograph the model(s) that you have signed up for and paid to photograph.
To eliminate any possible confusion or misunderstanding:
  • Do NOT point a camera at any model unless you are paid up & currently scheduled, to photograph them.
  • If you find it necessary to be in the same area, make sure that your camera is cased or the lens is capped. If that is not possible hang your camera with the lens pointing toward you or straight down.
  • Do NOT stop to chat with (or even greet) other working photographers during their sessions. If it is urgent that you speak to one of the photographers ask them to step away from the group. 
  • Do NOT photograph any photographers or staff without their clear, explicit & revocable permission. 
  • It is very unlikely that a photographer will want you in the background of their pictures, please avoid being in the background. If it happens, move out immediately. 
  • Do NOT speak to, greet, or distract, the model(s). 
  • Immediately leave the area if requested to do so. 
  • Never join a Shoot unless specifically asked to do so. Even if a Shoot looks spontaneous or chaotic, it may well not be. Don’t even ask.
As a general rule, do NOT photograph in the dining hall. Generally speaking, do NOT hang out in the dining room except when eating. (Note that the dining room will frequently be open for coffee & other beverages. PLEASE Do NOT remove the ceramic or glass cups from the dining hall. If you wish to take beverages out of the dining hall please use the plastic or paper cups & tumblers.
If there are special circumstances warranting an exemption, please submit a written request to the person coordinating the event at least ten days in advance. 

Photographers, Models, and others please take note of and carefully observe the following.
  • Please be respectful of the facilities and do not cause undue breakage and/or destruction of property.
  • Do not touch anyone in any way without express verbal permission. There is no room for implied consent. 
  • Do not talk to or greet anyone while they are photographing or modeling. Please keep conversation, laughter, and comments to a minimum around all photography sessions. 
  • Maintain an appropriate distance from shoots. We expect others to walk past while we are shooting, but we do NOT want them to stop and gawk.

Do NOT do it!  You may ONLY photograph the model(s) that you have signed up for and paid to photograph.
To eliminate any possible confusion or misunderstanding:
  • Do NOT point a camera at any models unless you are paid up & currently scheduled, to photograph them.
  • If you find it necessary to be in the same area, make sure that your camera is cased or the lens is capped. If that is not possible hang your camera with the lens pointing toward you or straight down.
  • Do NOT photograph other photographers, artists, or staff without their clear, unequivocal, and revocable, permission.
  • Make sure your background does NOT include photographers or others.
 * ”Sniping” includes, but is not limited to, taking pictures from a distance without the knowledge & permission of the subject. It also includes all other kinds of surreptitious and candid image-making.

Hidden cameras
The use of hidden cameras is PROHIBITED. Make sure your model knows exactly where the camera(s) are, and from where she or he is being photographed. This includes cameras “hidden in plain sight”. If there is a problem please report it IMMEDIATELY, do NOT wait, or delay. Any concerns should be raised with a Staff Member.

Please clean up after your shoot or other activity. Leave all equipment and grounds the way you found it, or better. Do not leave behind candy wrappers, bottles, cans, worn-out equipment or anything else.

Water Safety
The usual, and customary, rules for water safety apply and are incorporated by reference. (e. g. Redcross Water Safety).
In particular, do NOT bring glass or ceramic containers into the pool area.

Members are strongly encouraged to submit their images from the event to and they will be added to the PhotoHeros Image Gallery.
Needless to say, you should post only your own images for which you have valid model releases*.
Models may post images for self-promotion, at current or future events. Models usually have photographers’ permission to use the photographer’s images of the model for self-promotion, but check with the photographer to be sure that is the case and please supply the photographer's name.
*Note that our limited model release (included with all paid sessions) gives photographers permission to use the images for personal and self promotional purposes only. Photographers can obtain a more comprehensive model release directly from the model, usually for a nominal fee.

Photographers, we strongly suggest that you imprint “© [YOUR NAME]” on all images that you post.
Please remember that the PhotoHeros uses your posted images for promoting our events, and the models.
Remember that every time one of your images is posted to PhotoHeros it is also a promotion for you, but only if your name is on the picture, or you are otherwise identified as the photographer. We can only credit photographs that have the photographer's name identified in the posting or on the photographs, the same goes for the model(s) in the photographs.
If you object to your images being used by the organizers for event promotion, we understand - just do not post them on the PhotoHeros site, and they will not be used.
PhotoHeros requires blanket permission from all of the models to use their PhotoHeros images in our promotional material for both this and future events.

Ramblewood & PhotoHeros rules may on occasion conflict.  
  • If that happens, your activities must be within the bounds of both sets of rules.
  • If you are unsure ask an event official to get clarification.
  • Needless to say, the broader laws of society must also be observed.

None of the above applies to organizers or staff performing administrative functions.
These rules are evolving, they will be updated as required.

— Revised February 22nd, 2022

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